ΦΣΠ

ARTICLE VII: Committees 

 

Section 1: Election of Committee Chairs:

 

1. A simple majority of the Active Members present at a regular meeting shall be required to elect the Chairs. 

2. Election of chairs shall be held at a regularly scheduled meeting with nominations having been taken from the floor at the previous chapter meeting.  If any chair fails to garner a nomination of an Active Member, then nominations for that chair may be taken at the regularly scheduled meeting in which elections are being held.  During elections each member nominated for a position may choose to run for any successive chair (“tier down”).  

3. Chairs shall be elected no later than the fifth to the last meeting before the end of the spring semester. 

4. The term of chair shall be one year, from the end of the spring semester to the end of the following spring semester. 

 ​ 

Section 2: Officers elected to executive council have until the third week of the academic year to drop their position. Failure to drop a position by the above deadline will result in probationary actions the following semester. If a vacancy occurs in any Executive Council position, the position will be filled as soon as possible by nominations from the floor followed by an election at the next regularly scheduled business meeting. 

 

Section 3: The chairperson(s) of each committee will serve as a non-voting member on the Executive Council, which will help to advise the Executive Board on each Committee’s activities. 

 

Section 4: Standing Committees:

 

1. The Finance Committee shall plan all revenue making projects for the Chapter while also working under the vice president of finance to create fundraising goals and manage dues. 

2. The Leadership Committee shall plan projects for the chapter members to become involved with service to the university and surrounding communities. 

3. The Fellowship Committee shall plan social, recreational, and intramural events to facilitate bonding among Brothers.  

4. The Social Chair shall sit on the Fellowship Committee. The duties of the Social Chair shall be to organize formal Chapter social events, act as a liaison to other student organization, and plan social events to integrate the Initiates into the Chapter. 

5. The Scholarship Committee shall create Chapter Awards for deserving Members, plan educational and cultural events for the Chapter, provide speakers for the Chapter on topics concerning students and maintain a program to ensure each member is upholding the high academic standards of Phi Sigma Pi. 

6. The Alumni Committee shall create an alumni newsletter, maintain a database with up-to-date addresses of the Chapter’s Alumni and plan alumni functions which allow the alumni to interact with Chapter Members. 

7. The Recruitment Committee shall plan and implement the recruitment of new members through the recruitment program as approved by the Chapter and ensure that all recruitment activities are in accordance with the National Constitution. 

8. The Initiation Committee shall plan and implement the initiation program as approved by the Chapter, promote and instill in the initiates the ideals of Phi Sigma Pi, and ensure that all initiation activities are in accordance with the National Constitution. 

9. The Inter-Chapter Relations Committee shall be chaired by the Regional Delegate who is elected by the Chapter’s Active Members during officer elections.  The Inter-Chapter Relations Committee shall maintain relations with other chapters of Phi Sigma Pi, plan and execute inter-chapter events on Ohio University’s campus, and facilitate chapter visits when Epsilon Iota Brothers travel for events.  The Inter-Chapter Relations Committee will organize Epsilon Iota Chapter’s attendance to Grand Chapter/National Conference.  

10. The Public Relations committee will be in charge of the following: the Phi Sigma Pi website, social media, handle all merchandise requests for the Chapter, improving and maintaining a good relationship with the Ohio University community and promoting the organization as a whole.  

11. The Philanthropy Committee shall be responsible for organizing and planning a campus-wide event once a year. The committee shall be chaired by two Special Events co-chairs who are elected by the Chapter’s Active Members during officer elections.  

12. The Risk Management committee shall be responsible for helping brothers to uphold the chapter’s risk management policy and the national risk management policy while assisting the Risk Management chair in planning events and sending out waivers. 

13. The Diversity and Inclusion Committee shall be responsible for helping to create an open and welcoming environment that's diverse and inclusive for all members of the chapter. The committee shall help the chair create presentations that open up dialogue and make the chapter more knowledgeable about relating topics. 

14. The Parliamentarian Committee shall be responsible for enforcing and teaching Robert's Rules of Order and policing all probation matters. 

 ​ 

Section 5: The Vice President shall have the authority to form special committees with the approval of the Executive Board when the need arises. 

 

Section 6: Committee Chairs (or committee members delegated to oversee events) shall use the standard sign-in sheet, distributed by the Vice President, for all events. At the completion of each event, the Chair or delegated committee member shall sign their name on the sheet and give it to the Recording Secretary at the next Chapter meeting. Once completed and turned into the Recording Secretary, the sign-in sheet becomes final. No exceptions. Committee members must, at the position holder’s discretion, participate on the committee to the full extent.

​